Infinity POS purchasing and receiving
Know what to order, what arrived and what it really cost
BizTracker Infinity connects supplier records, purchase orders, stock on hand, quantities already on order, case packs, receiving and cost review—so purchasing becomes a controlled inventory process instead of a weekly guess.
The business problem
Purchasing errors spread through the entire store
An incorrect order does more than fill a shelf badly. It ties up cash, creates out-of-stocks, distorts inventory, weakens margin reporting and gives receiving staff a delivery they cannot verify.
Out-of-stocks
Fast sellers run out because reorder decisions happen too late or ignore supplier lead time.
Inventory controlExcess inventory
Slow items consume cash and shelf space because reorder levels no longer match demand.
Inventory guidesReceiving variances
Wrong quantities, substitutions, damage and back orders are difficult to catch without an expected order.
Receiving guidesMargin surprises
Supplier price changes or incorrect case costs can make reported profit unreliable.
Infinity reportingConnected retail records
What happens in purchasing should support what happens at checkout
Received quantities update the inventory records the store relies on. Cost review supports margin reporting. Pack relationships help preserve the distinction between how an item is bought and how it is sold.
This connection is why the purchasing setup matters: an error in a supplier code, case quantity or received cost can surface later as an inventory or profitability problem.
More than an order form
Purchasing works best when it connects to the rest of inventory
Infinity purchase orders do not operate in isolation. The same item, supplier and quantity information supports receiving, physical counts, labels, reporting and replenishment decisions.
The Infinity workflow
One inventory trail from need to receipt
The exact approval and receiving process is configured for the business, but the control points remain simple.
Review need
Evaluate on-hand, on-order, min/max, sales and manager knowledge.
Build the PO
Create it manually or use an approved replenishment method.
Check details
Confirm supplier codes, pack sizes, costs and quantities.
Complete
Finalize the PO so expected stock can be tracked as on order.
Receive
Enter what actually arrived, including shortages or back orders.
Review
Check cost changes, invoice references, freight and variances.
Ordering methods
Use the right replenishment method for each supplier
Not every vendor or product behaves the same way. Infinity can support different purchase-order methods by supplier and configuration.
Manual purchase orders
Best when a manager wants final control, availability changes frequently or seasonal judgment matters more than a formula.
Manager controlledMin/max ordering
Replenish toward a desired maximum when inventory falls below the store’s minimum level.
Predictable demandSales-based ordering
Use sales since the last PO or within a selected date range to help calculate what may need replacing.
History informedDemand forecasting
Project replenishment using configured demand rules, lead time, forecast period and items already on order.
Configuration dependentSupplier and pack control
Buy by the case. Sell by the unit. Keep the relationship clear.
Retailers often purchase products differently than they sell them. Infinity can associate supplier product codes, pack quantities, pack units, costs and alternate suppliers with the store item.
Receiving control
The purchase order becomes useful when the delivery arrives
Receiving against an expected PO gives staff a reference for the products, packs, quantities and costs the store intended to buy.
Verify the delivery
Record received quantities and identify shortages, over-shipments, substitutions, damage and back orders.
Review the cost
Check vendor cost changes, invoice references, freight or extra charges according to the configured process.
Update inventory
Move received stock into inventory through a consistent process that supports more dependable on-hand and margin reporting.
Multi-store replenishment
Let branches request stock without giving up central control
For businesses using Infinity Head Office, a branch replenishment request is different from a supplier purchase order. The branch asks head office for stock; head office reviews the need and can decide whether to purchase, consolidate or transfer inventory.
Explore multi-store POSImplementation
BizTracker helps make the workflow usable—not merely available
We review the store’s real ordering and receiving practices, then help configure Infinity around its suppliers, items, locations, staff responsibilities and reporting goals.
Clean the foundation
Review item records, suppliers, product codes, packs, costs and inventory accuracy.
Choose the rules
Decide which suppliers use manual, min/max, sales-based or forecast methods.
Define receiving
Set responsibility for quantities, costs, references, back orders and exceptions.
Train and review
Train managers and receivers, then revisit settings as demand and vendors change.
Retail workflows
Purchasing configured around the store you operate
A workflow built around your store
See where purchasing problems begin before replacing anything
BizTracker can review your current item data, suppliers, ordering, receiving, stock counts, reporting and hardware—then show which parts of the workflow Infinity could improve.
Frequently asked questions
Infinity purchase-order questions
Can Infinity create purchase orders automatically?
Infinity can support automatic purchase-order workflows using configured methods such as min/max, sales activity or demand forecasting. The available method depends on supplier rules, item data and system configuration, and a manager should review suggested quantities before ordering.
Can we receive stock against a purchase order?
Yes. Receiving against the purchase order provides an expected list of items, packs, quantities and costs so the store can record what actually arrived and address shortages, back orders, damage or substitutions.
Can one item have more than one supplier?
Infinity can store alternate supplier information where an item is available from multiple vendors. The exact fields and purchasing workflow depend on configuration.
Does Infinity track quantities already on order?
Completed purchase orders can contribute to an item’s on-order quantity, helping managers see expected inventory and reduce accidental duplicate ordering.
How does Infinity handle cases and individual units?
Supplier details can include pack size, pack unit and pack cost so a store can purchase a case, carton, tray or pack while selling the appropriate individual unit.
What is the difference between a PO and a replenishment request?
A purchase order is an order to a supplier. In a multi-store Head Office workflow, a replenishment request is a branch request for stock that head office can fulfill through a supplier purchase or an internal transfer.
Can BizTracker help set up and train our staff?
Yes. BizTracker provides Infinity planning, configuration, data guidance, training and support. We serve retailers nationwide, with onsite service available in the Tampa Bay area.
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Related Infinity capabilities
See your workflow in Infinity
Bring us one real vendor order
We’ll show you how supplier setup, reorder methods, purchase orders and receiving could work for your store—using the questions your team deals with every week.